Privacy Policy

1. Introduction & Overview

Welcome to owainj.co.uk (the "Site"). We respect your privacy and are committed to protecting your personal data. This comprehensive Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, interact with our community details, or use our live radio streaming and track request services.

Who we are: owainj.co.uk is a personal website run by Owain J, who is the data controller responsible for your personal data. You can contact us at any time using the details in Section 11.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

2. Information We Collect

We may collect information about you in a variety of ways when you interact with owainj.co.uk:

A. Information You Provide Directly

• Direct Communications: If you reach out to us via email, social channels, or direct messaging, we collect your contact details, the contents of your message, and any attachments to respond effectively.
• Interactive Submissions: When utilising features like song requests via our AzuraCast radio integration, your selected track preferences and interaction logs are processed temporarily to fulfil your request.

B. Automatically Collected Technical Data

• Log and Usage Data: Server logs automatically capture standard technical information when you visit, such as your IP address, browser type and version, operating system, referring URLs, pages viewed, and timestamps.
• Cookies and Client-Side Storage: We use a small number of essential cookies and browser storage items, plus optional analytics only if you agree. See Section 6: Cookies for the full list.

3. How We Use Your Information

Having accurate information permits us to provide you with a smooth, efficient, and customised experience. Specifically, we use collected data to:

• Operate, maintain, secure, and improve owainj.co.uk and its underlying infrastructure.
• Monitor and analyse website traffic, usage patterns, and radio stream performance to prevent technical issues and optimise bandwidth.
• Process and queue interactive media features, such as live radio track requests.
• Respond to enquiries, support requests, and exercise of data protection rights.

💡 Still reading? Impressive. Most people have already scrolled to the bottom and clicked “I agree” on something else by now.

4. Legal Basis for Processing (UK GDPR)

For visitors located in the United Kingdom or the European Economic Area (EEA), we process personal data under the following legal frameworks:

• Legitimate Interests: Processing technical logs and security monitoring necessary to operate and protect our website services.
• Consent: Where you explicitly opt in or interact with specific optional features (such as submitting song requests or communicating directly).
• Legal Obligations: Compliance with applicable laws, regulations, or lawful government requests.

5. Third-Party Services & Hosting Infrastructure

Our website utilises specialised third-party services and infrastructure partners to deliver and secure our content and network operations:

• Web Hosting & Security (Cloudflare): Our website uses Cloudflare as our web host, reverse proxy, and CDN provider. Cloudflare processes routing metadata, IP addresses, and edge security logs to protect the site against cyber threats. You can read more about how they handle data in the Cloudflare Privacy Policy (opens in a new tab).
• Internet Service Provider (BT): Administrative management, local development, and connection operations utilise BT (British Telecommunications) as our internet service provider. Network routing and connection data processed via BT infrastructure are governed by the BT Privacy Policy (opens in a new tab).
• “Now Listening” (Last.fm and Discord): The home page can show what Owain is currently listening to. This information comes from Owain’s own Last.fm and Discord accounts (Discord status is read through the Lanyard service). Our server fetches it and passes it to your browser, along with any album artwork, so your browser only connects to owainj.co.uk for this feature and no information about you is sent to these services.
• AzuraCast Streaming Hosting: Our live radio player and request endpoints are hosted via radio.owainj.co.uk. Interacting with the audio player or submitting track requests communicates directly with these servers, which log standard connection metadata according to their operational standards.

International Transfers

Cloudflare operates a global network, so your data may be processed outside the United Kingdom. Where this happens, Cloudflare relies on legally recognised safeguards for international transfers, as described in its privacy policy.

6. Cookies & Similar Technologies

🍪 Fun fact: none of the cookies listed below are edible. We checked. Twice.

When you first visit, we ask whether you accept optional analytics. Nothing optional runs unless you choose "Accept". If you choose "Reject", any non-essential cookies or stored data are removed. You can change your choice at any time using Cookie settings, which is also linked at the bottom of every page.

Essential (always on)

These are needed for the site to work securely and cannot be switched off. Under UK law (PECR) they do not need consent.

Optional (only with your consent)

The radio player and track request features connect to radio.owainj.co.uk to work, but do not set cookies.

7. How Long We Keep Your Data

We only keep personal data for as long as we need it for the purposes described above:

• Messages you send us: kept until your query has been dealt with, and then deleted unless we need them to resolve a dispute or meet a legal obligation.
• Track requests: held by the radio server only for as long as needed to queue and play the request.
• Technical and security logs: held by Cloudflare and our radio host for the periods set out in their own policies.
• Your cookie choice: stored in your browser for 6 months, after which we ask again.

8. Data Security

🔒 We take security seriously. More seriously than our Minecraft builds, anyway.

We implement appropriate technical, physical, and administrative security measures designed to protect your information against unauthorised access, alteration, disclosure, or destruction. However, please note that no electronic transmission over the internet or information storage technology can be guaranteed 100% secure.

9. Your Data Protection Rights

Under UK data protection laws, you possess several rights regarding your personal information:

• The right to access: You can request copies of your personal data.
• The right to rectification: You can ask us to correct inaccurate or incomplete data.
• The right to erasure: You can request that we delete your personal data under certain conditions.
• The right to restrict or object to processing: You can object to our processing of your personal data under specific circumstances.
• The right to data portability: You can ask for data you have given us in a structured, commonly used format, or for it to be sent to another organisation.
• The right to withdraw consent: Where we rely on your consent (for example, optional analytics), you can withdraw it at any time using Cookie settings. This does not affect anything done before you withdrew it.

You do not usually have to pay to exercise these rights. We will respond within one month.

Your Right to Complain

If you are unhappy with how we have handled your personal data, please contact us first so we can try to put it right. You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO):

• Website: ico.org.uk/make-a-complaint (opens in a new tab)
• Helpline: 0303 123 1113

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our operational practices, technologies, or legal requirements. We will display the updated version directly on this page with a revised modification date.

11. Contact Us & Data Protection Queries

If you have any questions, comments, or formal requests concerning this Privacy Policy, or if you wish to exercise your data protection rights, please email us. As this is a personal website, your message goes straight to Owain J, who handles all data protection requests personally.

• Email: dpo@owainj.co.uk
• Website Home: Owain J Home